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Coffee Breaks and Working Breakfasts in Spain

The coffee break is what people remember from a long day, and it is also the easiest thing to get wrong: lukewarm coffee, pastries at eleven for twenty people who already had breakfast, or a table set up in the middle of a corridor. A well-ordered coffee break is settled in one email. It does not need to be fancy, but it does need to be on time.

Below are the companies in the directory that handle working breakfasts and coffee breaks, by city. First, what is included, what it costs and how it fits into the schedule. If you are organising a training day, a morning meeting or a conference, this page tells you what to ask for and what to pay.

69 catering companies · 4 cities

Corporate coffee break table with coffee flasks, pastries, fruit and juice in a bright foyer

Coffee Breaks by city

Madrid (17) Barcelona (8) Valencia (4) Cordoba (3)
Cater-in

Cater-in

Alcalá de Henares, Madrid

5.0 (30 reviews)

Catering company specialising in brunch, cocktail, coffee breaks, home catering, parties and industrial, based in Alcalá de Henares.

Brunch Cocktail Coffee Breaks +3
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Bartender Spot

Bartender Spot

Valencia, Valencia

5.0 (23 reviews)

Catering company specialising in open bar, weddings, cocktail, coffee breaks, birthdays and parties, based in Valencia.

Open Bar Weddings Cocktail +3
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Goblin Catering

Goblin Catering

Madrid

4.9 (220 reviews)

Catering company specialising in cocktail, parties, home catering, wedding planner, open bar, coffee breaks, corporate and birthdays, based in Madrid.

Cocktail Parties Home Catering +5
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Aroma Catering

Aroma Catering

Girona

4.9 (71 reviews)

Catering company specialising in weddings, cocktail, open bar, coffee breaks, birthdays, home catering and children's parties, based in Girona.

Weddings Cocktail Open Bar +4
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Catering AsturCocteleros

Catering AsturCocteleros

Gijon, Asturias

4.8 (45 reviews)

Catering company specialising in cocktail, parties, wedding planner, weddings, open bar, private chef, coffee breaks, corporate, ham carver, home catering, openings and industrial, based in Gijon.

Cocktail Parties Wedding Planner +9
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Artigot Catering

Artigot Catering

Madrid

4.7 (335 reviews)

Catering company specialising in weddings, open bar, brunch, gala dinners, private chef, cocktail, coffee breaks and ham carver, based in Madrid.

Weddings Open Bar Brunch +5
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Barcelona Picnic

Barcelona Picnic

Santa María de Palautordera, Barcelona

4.8 (4 reviews)

Catering company specialising in open bar, cocktail, coffee breaks, home catering and paella & bbq, based in Santa María de Palautordera.

Open Bar Cocktail Coffee Breaks +2
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Catering Lucia y Joaquin

Catering Lucia y Joaquin

Madrid

4.6 (85 reviews)

Catering company specialising in weddings, gala dinners, cocktail, coffee breaks, corporate, ham carver, birthdays, hen & stag, home catering, trade fairs, openings and paella & bbq, based in Madrid.

Weddings Gala Dinners Cocktail +9
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CBE Catering

CBE Catering

Madrid

4.6 (36 reviews)

Catering company specialising in cocktail, corporate, parties, brunch, gala dinners, coffee breaks, home catering and trade fairs, based in Madrid.

Cocktail Corporate Parties +5
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Faster Catering

Faster Catering

Santa Cruz de Tenerife

5.0 (1 reviews)

Catering company specialising in coffee breaks and parties, based in Santa Cruz de Tenerife.

Coffee Breaks Parties
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Forn Europa

Forn Europa

Barcelona

4.5 (406 reviews)

Catering company specialising in brunch, cocktail, coffee breaks, corporate, birthdays, parties and industrial, based in Barcelona.

Brunch Cocktail Coffee Breaks +4
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Novaterra Catering & Eventos

Novaterra Catering & Eventos

Paterna, Valencia

4.5 (72 reviews)

Catering company specialising in open bar, weddings, brunch, cocktail, coffee breaks, corporate, birthdays, parties, openings and wedding planner, based in Paterna.

Open Bar Weddings Brunch +7
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Acadi Catering

Acadi Catering

Madrid

4.5 (30 reviews)

Catering company specialising in weddings, cocktail, coffee breaks, corporate, hen & stag, home catering, school and trade fairs, based in Madrid.

Weddings Cocktail Coffee Breaks +5
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Jucais

Jucais

L'Alcúdia, Valencia

4.4 (73 reviews)

Catering company specialising in weddings, coffee breaks, corporate, birthdays, home catering, school, trade fairs and industrial, based in L'Alcúdia.

Weddings Coffee Breaks Corporate +5
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El Puchero de Plata,s.l

El Puchero de Plata,s.l

Pozuelo de Alarcón, Madrid

4.1 (35 reviews)

Catering company specialising in weddings, gala dinners, cocktail, coffee breaks, corporate, birthdays, home catering, openings and wedding planner, based in Pozuelo de Alarcón.

Weddings Gala Dinners Cocktail +6
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Showcooking

Showcooking

A Coruna

4.1 (93 reviews)

Catering company specialising in brunch, gala dinners, private chef, cocktail, coffee breaks, corporate, ham carver, home catering, parties, openings and paella & bbq, based in A Coruna.

Brunch Gala Dinners Private Chef +8
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Jeyrs Catering

Jeyrs Catering

L'Hospitalet de Llobregat, Barcelona

4.1 (124 reviews)

Catering company specialising in private chef, cocktail, coffee breaks, corporate, birthdays, hen & stag, home catering, openings, industrial and paella & bbq, based in L'Hospitalet de Llobregat.

Private Chef Cocktail Coffee Breaks +7
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Jardines de Uleta

Jardines de Uleta

Vitoria-Gasteiz, Álava

Catering company specialising in open bar, brunch, cocktail, coffee breaks, corporate, ham carver, birthdays and openings, based in Vitoria-Gasteiz.

Open Bar Brunch Cocktail +5
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El Pincel Catering

Arroyomolinos, Madrid

Catering company specialising in brunch, gala dinners, private chef, cocktail, coffee breaks, corporate, home catering, openings and industrial, based in Arroyomolinos.

Brunch Gala Dinners Private Chef +6
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What a coffee break includes

A coffee break in Spain is usually a table set up inside the meeting room or just outside it, with coffee, tea, something to eat and enough tableware that nobody has to queue twice. The standard offer includes:

  • Coffee in urns or from a machine, plus decaffeinated, tea, milk and plant-based alternatives.
  • Juices, sparkling water and still water.
  • Pastries, croissants and small baked goods, with gluten-free and lactose-free versions on request.
  • Cut fruit, which tends to disappear first on a morning session.
  • A savoury option on working breakfasts: toast with tomato and olive oil, mini sandwiches or a small omelette.
  • Tableware, linen, napkins and collection afterwards.

Healthy options are increasingly requested: wholemeal pastries, yoghurt, nuts and fruit instead of sweet cakes. They cost a little more, but they are what many training groups ask for now. A good rule for a morning break is one or two bites per person for every hour of meeting, but coffee is the part that runs out first.

Croissants, mini muffins and fresh fruit on ceramic stands beside coffee cups

Coffee break vs working breakfast: what changes

The difference is not the hour but the content. A working breakfast is served between 8:30 and 10:00 and needs savoury food: toasted bread with tomato, ham or cheese, mini sandwiches, maybe a hot dish. A coffee break is shorter, usually 20 to 30 minutes, and can be based on pastries, fruit and coffee.

If the day has several sessions, plan one mid-morning and one mid-afternoon break. The second break should be lighter than the first: nobody needs another croissant at five o'clock when the 16:00 pastry is still on the table.

For long days, many companies book two coffee breaks plus a standing lunch or a buffet in between. That keeps the group in the building and makes the schedule easier. If you only budget for one break, the morning session tends to drag and the afternoon one starts badly.

How much a coffee break costs

In Spain, a coffee break or working breakfast runs €8 to €20 per person. The low end is coffee, juice and pastries; the high end adds savoury items, fruit, better baking and someone attending the table. Two things move the total for small groups: the usual minimum order of €300 to €600 and travel, especially if the office is in an industrial estate or out of town.

ConceptTypical range
Per person (coffee break / working breakfast)€8 – €20
Minimum order€300 – €600
Total for 100 guests€800 – €2,000

Quotes are usually given excluding VAT: catering is taxed at 10% and hired equipment at 21%. For a simple coffee break, two or three weeks ahead is enough; if it is part of a larger event, book it four to eight weeks ahead with everything else. The range depends mainly on the number of guests: with 20 people the minimum order matters more than the per-head price; with 100 people you pay closer to the per-head figure.

Hands pouring steaming coffee from a thermal flask into a cup, notebooks resting on the table

How to order it without surprises

A coffee break is settled with a short email. Say exactly what you need and the quote comes back clean:

  • The exact time of the break and how many minutes it lasts.
  • Number of attendees and any intolerances (gluten-free and lactose-free are the common two).
  • Where the table goes: inside the room, in the lobby or on another floor.
  • Whether someone needs to attend the table or whether setting up and collecting is enough.
  • What time the team can access the room for setup and when everything is removed.
  • Whether it is a one-off break or part of a full day with several services.

If it is part of a larger event, book it with everything else. If it is a standalone morning meeting, two or three weeks ahead is enough. Ask for the quote in writing and check that it says what time the table is set up and what time it is cleared.

Common mistakes and what to ask before booking

The usual mistakes are small and avoidable:

  • Booking one break when the schedule needs two, because the morning runs long.
  • Underestimating what the group eats: a 9:00 meeting with pastries only leaves people hungry by 11:00.
  • Putting the table in a corridor with no space to queue; check the width and the sockets.
  • Waiting until the week before: simple coffee breaks can be booked in two or three weeks, but the options are fewer.
  • Forgetting the environmental or plastic-free request if the company has one.

Before closing, ask: what time do you arrive, how long does it take to set up, is the coffee in urns or from a machine, and do you collect everything at the end?

Frequently asked questions

How much does a coffee break cost per person?

Between €8 and €20 per person in Spain. Coffee, juice and pastries put you at the low end; savoury items, fruit and an attendant push you towards €20. For small groups, the minimum order of €300 to €600 usually takes over.

What does a company coffee break normally include?

Coffee, tea, juice and water, plus pastries, cut fruit and usually a savoury option such as mini sandwiches or toast. Gluten-free and lactose-free versions are common on request. Tableware, linen and collection are included in the service.

How far ahead should it be ordered?

Two or three weeks is enough for a simple coffee break. If it is part of a day with several breaks, lunch and a set-up room, close it with the rest of the event, four to eight weeks ahead.

Can it be set up inside the meeting room?

Yes, and it is the practical choice: the break works far better if nobody has to go down two floors. Just tell the caterer how much space there is and whether there are sockets, because coffee in urns and coffee from a machine are set up differently.

How many coffee break pauses can be booked in a long working day?

Normally two: one mid-morning and one mid-afternoon. If you want a third, it should be much lighter — fruit and drinks rather than pastries — and lunch still needs its own slot.

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